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Sponsor Manual

Welcome 

This sponsor manual is designed to help you plan for your participation at Powering Africa Summit 2025, providing you with useful information to ensure you enjoy a smooth, trouble-free run up to the event. Please do not hesitate to contact the organising team if you have any queries.

Please ensure you read this manual fully and don't forget to return your completed forms back to the correct suppliers by the stated deadlines.

This manual is not designed to replace our personal service. If you have any questions, require special assistance or any clarification whatsoever, please do not hesitate to contact us using the contact details listed below:

events@energynet.co.uk

Have a great event!

Event Dates & Timings 

Thursday 6th March 2025  Friday 7th March 2025

 

07:30 - 08:30 Meeting room access and Sponsor Table Top Setup

 

08:30 - 20:00 Registration & Networking Hall Opens

 

09:30 Conference Starts

 

11:45 – 13:30 Power Lunch

 

15:45 – 16:30 Networking Coffee Break

 

17:30 - 20:00 10th Anniversary Gala Drinks Reception

 

20:00  End of Day 1

 

                             

   07:30 - 08:00 Meeting room access and Sponsor Table Top Setup

 

08:00 - 16:00 Registration & Networking Hall Opens

 

09:30 Conference Starts

 

10:45 - 11:30 Networking Coffee Break

 

12:45 - 13:15 Networking Coffee Break

 

14:30 - 16:00 Investor Networking

 

16:00  End of Day 2

 

16:00 - 17:00 Sponsor Breakdown

 

 

 

Please note the above timings are subject to change 

Deadlines

 

Deadline date Item Requirements
1st March 2025 Accommodation

If you would like to book a room at the JW Marriott Washington DC at our discounted rate, please contact the Reservations Team using the details below and quote the event name.

https://book.passkey.com/event/50925024/owner/559/rooms/list?sort=default

Telephone number: +1 800 393 2503 (when calling you will need to quote the event name)

This link expires on 1st March 2025, after which you will need to contact the hotel’s reservation team direct by email to book a room at the venue hotel. A different rate will be applied, and availability will be on a first-come-first-served basis.
ASAP Company Logo Send company logo in an eps and jpeg format to events@energynet.co.uk
ASAP Company Profile Submit 150-word company profile to be included in the event website to marketing@energynet.co.uk
27th February 2025 Health and Safety declaration form

If your contract includes a table top stand, please complete the online here: Compulsory Health & Safety Form - Powering Africa Summit 2025
27th February 2025 Delegate passes
Register staff passes. Please see this link to register. Use the code given in the welcome email to register your passes.

 

Optional tasks

Deadline date Item Requirement
ASAP 
Sponsor Banner 		 If would like us to design you an event specific email footer to promote your sponsorship at Powering Africa Summit 2025, please email marketing@energynet.co.uk

Venue Information & WI-FI Connection

JW Marriott Washington, DC

1331 Pennsylvania Avenue NW Washington, D.C.

Tel: +1 202 393 2000

jwmarriottdc.com

 

WI-FI Connection

WI-FI Network: JWMarriott_CONFERENCE

Access code: PAS2025DC

 

 WiFi Connecting Instructions:

1. Find SSID: JWMarriott_CONFERENCE and connect

2. Then the user will be automatically directed to a splash page

3. Type in Password PAS2025DC

 

Marriott Bonvoy

If you are not currently Marriott Bonvoy Members, we encourage you sign up.  Membership is free and members earn points on stays at all Marriott’s hotel brands and points can be redeemed for a variety of rewards including free nights.   All members will receive immediate benefits including the ability to utilize Mobile Check in and Mobile Key through the Marriott Bonvoy App and compliment Wi-Fi during your stay.   I have included a link below to sign up.

 

Enroll in Marriot Bonvoy

Deliveries & Printing

The Marriott's onsite FedEx team handles all shipping and receiving for inbound and outbound packages for the hotel.

Their team of specialists is also available to assist with all of your branding and printing needs.

  • Please schedule your shipment to arrive four days prior to the event start date to avoid additional storage fees (2nd March 2025)
  • Use the name of the recipient who will be on site to receive and sign for packages
  • To schedule package deliveries or for further information, please call  +1 202 347 1351
  • Boxes, tape and packaging supplies are available for purchase at the FedEx Office Business Centre found on the meeting room floor (Level -2) of JW Marriott Washington DC
  • Please click here to view the full shipping instructions for the summit. 
  • Packages should be labelled as:

(Guest Name) (Guest Cell Number)

c/o FedEx Office at JW Marriott Washington DC

1331 Pennsylvania Ave

Washington DC 20004

(Conference/EventName)

Package Weight Package pickup or dropoff by guest     Package pickup or delivery by FedEx Office

Envelopes up to 1.0lb

 $4.00 $7.00
0.0 - 0.1 lbs. $4.00 $7.00
1.1 - 10.0 lbs. $10.00 $15.00
10.1 - 20.0 lbs $15.00 $20.00
20.1 - 30.0 lbs $20.00 $30.00
30.1 - 40.0 lbs $35.00 $35.00
40.1 - 50.0 lbs $40.00 $42.00

Table Top Stand

If your contact includes a table top stand, your table top stand package will be as follows: 

  • 2 x rectangle tables (the measurement of 1 x rectangle table is 6' x 30")
  • Black tablecloths will be provided
  • 2 x chairs
  • 1 x power socket

table top stand visual

You will need to supply your own corporate signage (pull up banners only) and extension leads. Please note, we only permit your branded pull up banners to be placed directly behind your table top stand. 

Wi-Fi: Is complimentary throughout the event areas and networking hall.

Should you wish to order audio visual items outside your package, please contact

Jenny Prechowski using the contact details below: 

Jenny.Prechowski@marriott.com

Meeting Room

If your contract includes a meeting room, your meeting room package will be as follows:
 
Meeting room 

-  Boardroom set up including tables and chairs (please refer to the welcome email for the number of chairs provided)
-  Power sockets
-  Lights


Should you wish to order audio visual items or catering outside your package, please contact Jenny Prechowski using the contact details below:
Jenny.Prechowski@marriott.com

Space Only Stand

Please note Space Only stands are not permitted for this event.

Floorplan

The floorplan for PAS2025 can be found HERE 

Visa Information

If you require a visa invitation letter, please do ensure you get your registration completed urgently.

Please click here to request a visa invitation letter

Sustainability 

Please see the following link to EnergyNet Exhibitor Sustainability Guidance to see how we are working to deliver a more sustainable event by focusing on carbon emissions, event waste management, supply chain sustainability and social and economic impact: https://clarionevents.com/exhibitor-sustainability-guidance

JW Marriott Washington DC is also doing its part to tackle climate change. For more details, please visit see their sustainability page HERE

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