Sponsor Manual

This sponsor manual is designed to help you plan for your participation at Powering Africa Summit 2024, providing you with useful information to ensure you enjoy a smooth, trouble-free run up to the event. Please do not hesitate to contact the organising team if you have any queries.

Please ensure you read this manual fully and don't forget to return your completed forms back to the correct suppliers by the stated deadlines.

This manual is not designed to replace our personal service. If you have any questions, require special assistance or any clarification whatsoever, please do not hesitate to contact us using the contact details listed below:

larelle@energynet.co.uk

Have a great event!

Tuesday 5th March 2024	Wednesday 6th March 2024
07:30 - 08:00 Sponsor Registration & Setup   08:00 - 22:00 Registration & Networking Hall Opens   08:50 Conference Starts   10:30 - 11:00 Networking Coffee Break   13:15 - 15:00 Networking Lunch   19:00 - 22:00 Ministerial Gala Dinner   22:00  End of Day 1	07:00 - 07:30 Sponsor Registration & Setup   07:30 - 19:00 Registration & Networking Hall Opens   09:00 Conference Starts   10:30 - 11:00 Networking Coffee Break   12:30 - 14:00 Networking Lunch   15:30 - 16:00 Networking Coffee Break   19:00  End of Day 2   19:00 - 20:00 Sponsor Breakdown

 

Please note the above timings are subject to change 

 

Deadline date	Item	Requirements
19th February 2024	Accommodation	Please use the the link below to book accommodation:  www.marriott.com/wasak Please note, availability will be on a first-come-first-served basis.
ASAP	Company Logo	Send company logo in an eps and jpeg format to larelle@energynet.co.uk
ASAP	Company Profile	Submit 150-word company profile to be included in the event website to marketing@energynet.co.uk
26th February 2024	Health and Safety declaration form	If your contract includes a table top stand, please complete the online Health and Safety declaration form
26th February 2024	Delegate passes	Register staff passes. Please see this link to register. Use the code given in the welcome email to register your passes.

 

Optional tasks

Deadline date	Item	Requirement
ASAP	Sponsor Banner	If would like us to design you an event specific email footer to promote your sponsorship at Powering Africa Summit 2024, please email marketing@energynet.co.uk

 

The Mayflower Hotel

Address: 1127 Connecticut Ave, NW, Washington, D.C. 20036, USA

Phone: +1 (202) 347 3000 

Website: www.themayflowerhotel.com

Deliveries must NOT be made to the venue prior to 08:00 on Monday 4th March 2024. Any deliveries that arrive before this date will be refused.   

All packages being shipped to the venue and collected must having a shipping label with the information listed below:

The Mayflower Hotel
Attn: Client Name
Name of Event: XXX
1127 Connecticut Ave. NW
Washington, DC 20036

Please note that all materials must be packed up and collected on the last day of the event (Wednesday 6th March 2024). Any items not collected will be deemed as waste and a fee will be charged to the sponsor.

Please be advised that the venue charges the following fees for handling inbound and outbound charges

• Envelope - $5.00
• Padded pak - $5.00
• 1lb – 50 lbs. - $15.00
• 50.1lbs – 100 lbs. -  $25.00
• 100.1 lbs. and over - $120.00
• Pallets - $275.00

All prices are subject to 26% taxable service charge and applicable taxes.

For shipping services please ask for Hotel Loss Prevention.

 

If your contact includes a table top stand, your table top stand package will be as follows: 

• 2 x rectangle tables (the measurement of 1 x rectangle table is 6' x 30")
• 4 x chairs
• 1 x power socket

You will need to supply your own corporate signage (pull up banners only) and extension leads. Please note, we only permit your branded pull up banners to be placed directly behind your table top stand. 

Table cloths are not provided. If you would like to have a table cloth on your table, please bring one with you. 

Wi-Fi: Is complimentary throughout the event areas and networking hall.

Should you wish to order audio visual items outside your package, please contact Micaela Nunez using the contact details below: 

micaela.nunez@marriott.com

If your contract includes a meeting room, your meeting room package will be as follows:
 
Meeting room 

• Boardroom set up including tables and chairs (please refer to the welcome email for the number of chairs provided)
• Power sockets
• Lights

Should you wish to order audio visual items or catering outside your package, please contact Micaela Nunez using the contact details below:

micaela.nunez@marriott.com

Please note Space Only stands are not permitted for this event.

The floorplan will follow closer to the event (approx 1 week before the event)

If you require a visa invitation letter, please do ensure you get your registration completed urgently.

Please click here to request a visa invitation letter.

We're taking all the appropriate measures to ensure that Powering Africa Summit 2024 is a safe and successful event, and we ask for each and every person’s support and cooperation. Before attending the event, please ensure that you thoroughly read through the COVID guidelines, which are on our website and adhere to the rules. Failure to comply with the rules may result in denied entry to the event.